The Inventory Management Features that Will Make Your Organization More Efficient


Before you select an inventory management system, you need to know which features will make your organization most efficient. Watch Dan Loomis explain how two features can work together to make manually counting the number of materials in your warehouse a thing of the past. They can even be set up so that when inventory gets low, replacement copies are automatically ordered. Talk about efficiency!



Dan Loomis: Welcome to Dan’s Corner, and today, we’re going to answer some questions about inventory management systems that I get very frequently.

Today’s topic: selecting an inventory management system and a few key features to focus on.

Obviously, you’re going to want to monitor what you have on the shelf.

You’re going to want to see what products are moving and which products are not moving.

And you’re going to want to consider integration with your AMS or any other database or maybe on an online store that’s going to send that order to your fulfillment system.

One of the key features I like to focus on is making sure that you have a replenish point set up and using that system to help manage your time and create efficiencies for your organization.

Let me explain what that means.

If you set up a product replenish point for something that’s sitting on a shelf, the system can automatically notify you via email that a product has hit a certain minimum level.

A key feature that goes along with that is a reorder point.

The reorder point works with the replenish point. When a replenish point is met, so the minimum is on the shelf, the reorder point will automatically trigger an action.

Generally, that action is going to be to reprint a certain quantity.

For example, you have a 200 minimum replenish point. You can set a reorder point of 100, and at that point, 100 quantity will be reprinted and restocked on your shelves.

You don’t have to spend time monitoring the system and putting in another order for a print run. The system’s going to do that for you.

I hope you find this helpful. I’m Dan Loomis, Product Director at Omnipress. Thank you for your time.

Features Your New Inventory Management System Must Have [Infographic]

Inventory levels. Product history. Shipping Status. Worry-free nights.

If you’ve ever been personally responsible for fulfilling orders for your training materials, you know one of these items does not go with the rest.

An Inventory Management System can help manage some of the issues that lead to sleepless nights by helping you find the answers to questions like:

  • How many publications do I have in stock?
  • Are any of my course books on back order?
  • When did my orders ship?

But before you choose a system to implement, be sure it includes these five must-have features.


Must-Have Features of Inventory Management Systems

Inventory Reports: How Do Yours Measure Up?

How many reports do you rely on in your daily life to keep everything on track? It may be more than you realize! Consider your electric bill (which is essentially an energy report), your smartphone’s battery display (a real-time status report), you children’s report cards, the steps on your fitness tracker, and even the gas gauge in your car. Monitoring your life is a full-time job, and thankfully, many devices and processes are up to the task.

If you spend your workdays managing print and fulfillment of continuing education training materials, you may count on inventory reports (pun fully intended) to make sure you’re not running out of course books.

The report, just like any other, is only as good as the data that goes into it. When was the last time you did a physical count of the course books in your back office or warehouse? Can you imagine having half a day free in the next week (or, being more realistic, month) to take care of it?

If you’re like many of our customers, time is at a premium, and, truth be told, it would be better spent developing new courses and managing current ones. So cut out the middle man between your inventory report and the data that supports it. Omnipress is pleased to have a team of seasoned professionals on hand who spend their days printing course books, fulfilling orders from learners, and managing inventory.

The inventory management system is kept up to date, in real time. The report you run is accurate, every time, and you can count on Omnipress to make adjustments at you request. A dedicated project manager will work with you to determine appropriate quantities for a new print run to meet the current and projected needs of your organization.

Self-monitoring is a growing trend. (Check out this podcast on it from NPR’s To the Best of Our Knowledge.) Professionally, inventory management is part of your role, and the more accurate the reports you run, the better you’ll be able to keep tabs on your printed training materials. Omnipress can help make the process easier for you.

Five Must-Have Features of Inventory Management Systems for Educational Publications

Wondering about the status of your educational publications? If only it were as easy as checking your best friend’s Facebook status to see how they’re doing, right? Oh, wait… It is!

Whether you’re concerned about how many publications you have in stock, if your course books are on back order, or you just want to know what the heck is going on, you should not have to travel far and wide to find out. If you’re more than a mouse-click away, it’s too far.

Five Must-Have Features of Inventory Management Systems:


  1. Monitor Inventory Levels: If you’re lying awake at 3 am worrying that your course or publication inventory is too low to fulfill an order, you shouldn’t need to lose any more sleep before you can find out. Inventory management systems allow access to publication inventory levels any time, any day.
  2. View Product History: Wondering how many course books you ordered last year? No need to call your vendor. You should be able to check it yourself easily and free of phone transferring hassles.
  3. See Replenishing Points: Using your inventory management system, you should be able to double check your replenishment points for all products.
  4. Back Order Status: You should be able to see if any of the products you ordered are on back order.
  5. Ordering and Shipping from Inventory System: Did you forget to order enough of your instruction manuals? Or are you wondering when your order was shipped? No worries. Inventory management systems should allow you to adjust your order and view shipping information.

Take a look at your inventory management system. Do you know the status of your educational publications as well as your best friend’s Facebook status?

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