Abstract Management Quick Tips Videos
Browse our library of short videos, each offering a different tip to help you make your call for papers run as smooth as possible.
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Abstract Management Tip #1: Collecting Everything You Need the First Time
How to Make Your Call for Abstracts Easier with Smart Submission Forms
One of the biggest challenges in managing conference submissions is chasing down missing information from speakers at the last minute. In this video, we'll show you how to reverse-engineer your submission forms to ensure you collect all the necessary data right from the start.What you'll learn:
- How to structure submission forms to reduce missing information
- The best way to format session descriptions for multiple platforms
- Why gathering complete speaker data upfront saves time later
Abstract Management Tip #2: Getting Better Submissions
Fix Messy Submission Data with Structured Fields
When handling conference abstract submissions, inconsistent data formatting can cause major headaches. One simple adjustment-breaking down submission fields into smaller pieces-can help eliminate errors and improve organization.Why this matters:
- Reduces the need for manual data cleanup
- Ensures submitters enter information in a consistent format
- Makes it easier to export and sort data efficiently
Abstract Management Tip #3: Managing Deadlines
Set an Early Submission Deadline to Avoid Last-Minute Chaos
"No matter how long your call for abstracts is open, 80% of submissions will come in during the final three days before the deadline. To stay ahead, use a simple strategy: set an advertised deadline earlier than your actual deadline.Key benefits:
- Prevents overwhelming last-minute submissions
- Gives you flexibility to accept late-breaking abstracts
- Helps you manage your workload more efficiently
Abstract Management Tip #4: Managing Reviewers
Confirm Reviewer Availability to Avoid Abstract Review Delays
Your abstract submission window is closed, and now it's time to assign reviewers-but are they still available? Confirming reviewer availability before assigning submissions ensures that reviews are completed on time and prevents last-minute reassignments.Why this step is essential:
- Avoids delays caused by unavailable reviewers
- Helps manage expectations and keeps the review process moving
- Reduces the stress of scrambling to find replacement reviewers