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Virtual Conference Platform FAQs

Answers to some of our most
frequently asked questions from customers.

Absolutely! There are several ways to feature sponsors and exhibitors, including:

  1. Featuring a sponsor logo with “Sponsored by” text within the session description
  2. Featuring sponsor or exhibitor information and collateral within the “More Information” section as featured on our product demo (note: the title “More Information” is customizable, and could be labeled “Sponsors” for instance)
  3. Creating a Sponsor or Exhibitor index, where each sponsor or exhibitor could create and upload a video, short description and collateral material

All our products are full-service, which means we handle all the setup for you! Each customer is assigned a dedicated project manager who serves as your main point of contact the entire time you work with us.

Providing online access to session content in tandem with an in-person event provides a significant amount of additional value for your attendees, sponsors, and exhibitors. After the event has concluded, attendees can re-visit favorite presentations to help reinforce learning concepts. And, they can view content from sessions they may not have been able to attend in-person, which increases the value of their registration fee. For sponsors and exhibitors, the virtual event platform provides additional exposure long after the event has ended. Some organizations take this a step further and offer a year-over-year library of conference content as both a member resource and a source of non-dues revenue.

Our platform serves as a centralized conference hub where virtual participants can access live-streamed sessions, on-demand session content, virtual breakout groups, virtual networking events, sponsor and exhibitor virtual discussion groups and on-demand sales materials. For the live components, we incorporate links to your live program platform(s) such as Zoom or other video conferencing and webinar tools.

The standard length is 12 months, however, we can adjust that timeframe (shorter or longer) based upon your needs. Additionally, customers can choose to build a year-over-year library of content from current and past events as a robust resource for attendees and members.

There are a few different ways that we can facilitate Q&A within our Virtual Conference Platform. First, the platform includes the Disqus commenting tool, where speakers can go in at any time and answer questions or respond to comments. Additionally, you can designate specific times that a speaker will be available during the day to monitor and respond to questions and comments in real-time on Disqus, or through a live meeting platform that is provided as a link within the on-demand session content.

Even if you plan to livestream your entire virtual conference, including access to pre-recorded videos is an important part of a virtual event. Just some of the benefits include: it reduces the impact of technical challenges that may occur; allows speakers and attendees to participate from different time zones; and helps to reinforce learning after the event. For hybrid events, it also gives you the opportunity to offer exclusive content for your virtual audience. And after the event, all attendees can benefit from the ability to access content from all sessions—even those they weren’t able to attend during the event.

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