Careers With Omnipress

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Administrative Assistant

Job Purpose:

As part of the Administration Team and under the direction of the Administrative Manager, the Administrative Assistant will assist on accounts receivable, personnel records, clerical duties, and administration. All in a manner that totally protects the highly confidential subject matter involved.

Essential Duties and Responsibilities:

Accounts Receivable

  • Gathers records such as purchase orders, job tickets, and final pricing to compile needed reports for job closing.
  • Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.
  • Process credit reports for new or existing customers.

Personnel Responsibilities

  • Maintain accurate personnel records including on-going updates to personnel files.
  • Maintain the confidentiality of all personnel related information.

Clerical and Additional Responsibilities

  • Back-up phone support for the Receptionist.
  • Back up support for Accounting as needed.
  • Assist with other special assignments as assigned by the Administrative Manager.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 Education and/or Experience:

  • Associates degree or higher preferred or three years of equivalent experience.

Language Skills:

  • Ability to read and comprehend complex instructions, short correspondence, and memos.
  • Write simple correspondence.
  • Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills:

  • Knowledge of database software; spreadsheet software and word processing software.

Other Skills and Abilities:

  • Operate a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier and standard measuring devices.
Posting
Administrative Assistant

Full Time
Madison, WI

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